A pre-construction meeting was held Monday, October 26, 2015 to bring everyone up to date on the fate of the City of Ashland’s Industrial Park entrance. Present at this meeting was Mayor Larry Fetner, Council members Beckie Boddie, Gail Thompson, and Bobbie Steed, Police Chief Joseph Stanford, City Maintenance Crews members, Ashland Water employees, and East Alabama Gas Representatives. Also present were Representatives from Webb Utilities, ALDOT, EDC’s Terry Meek and Irving Thompson, and Nelson & Company Engineering Firm.
In this meeting, ALDOT expressed their reason for terminating the proposed main entrance in the center of the property, that had already been cleared several months ago. ALDOT Representatives stated since they had not received any long-range plans as requested, which would include a full-billed out design and possible traffic impact study for this project, no permit would be issued.
ALDOT did however agree for the work to continue on the existing gravel service road on the north end, which will now be used as the main entrance. The potential funding for the construction of the entrance will come from state funding in the amount of $300,000.
Previously, the city swapped the Industrial Board a strip of property so that an entrance could be constructed. In return, the EDC ( Economic Development Council) would use that strip of property to construct a building for the EDC , which would also house a Chamber of Commerce Office as well. The projected cost of this building will be approximately $120,000.
Pending the completion of the main entrance, The EDC building will be erected on the South side corner of the property further back, leaving the biggest majority of frontal property in the Industrial Park as a prime location for any potential retail/Industry.
A Pre-construction meeting was held Monday, October 26, 2015 for a Culvert Replacement project on 3rd Ave South within the Ashland city area.
Present at the meetings were Mayor Larry Fetner, Council members Beckie Boddie, Gail Thompson, and Bobbie Steed, Police Chief Joseph Stanford, City Maintenance Crews members, Ashland Water employees, and East Alabama Gas Representatives. Also present were Representatives from Webb Utilities, and Nelson & Company Engineering Firm.
This meeting was to discuss a breakdown of what steps were entailed in this project on 3rd Avenue South to begin soon. This contract was awarded to Webb Utilities for the sum of $75,550, overseen by Nelson & Company Engineering. The purpose of the culvert replacements is due to the road sinking in these areas and is in danger of washing out.
This project will require closure of the street during certain phases, allowing only local traffic during such times. This will affect water and natural gas customers at some point, but these details will be announced at a later date with future notice. Engineers also stated this would be a good time to replace/repair any water service connections.
Asphalt will be replaced where is needed and will include the removal of one tree. Any school bus routes will have to re-routed during the ongoing on this construction as well.
This project is said to take place within a few weeks and is anticipated to take a short time to complete, barring any unforeseen weather conditions.
The Clay County Board of Education met Thursday, October 22, along with Superintendent Billy Walker, for the monthly session. The following Board members were present: Shane Davidson, Arthur Oliver, Donald Harris, Greg Denney. Blaine Lacy was absent.
This meeting was strictly business and all items were approved with no discussion.
Approval of the agenda.
Approval of the minutes from the September meeting.
Approval to sign renegotiated contract provided by AASB for the Medical Administrative Claim Program. This renegotiation will result in a 50% reduction in the total fee paid for the Medicaid Administrative Claim Program.
Approval to select a delegate and an alternate delegate for the 2015 AASB Delegate Assembly to be held December 3, 2015, in Birmingham. The Delegate chosen was Blaine Lacy with Greg Denney chosen as alternate.
Approval of 33 Personnel Action Items, which included some of the following:
The Board accepted resignations from the following:
-Tammy Bowman as bus driver
– John Luckie as bus driver
– Brooke Spurlin as AES teacher
-Open Position: Elementary Teacher – Ashland Elementary School. Contact Jared Wesley, Principal AES for more information.
– New Hire: Mr. Ben Endress as Jr. High Math Teacher at Central Jr. High.
With no further business, the meeting was adjourned.
The next Board meeting will be pushed back to November 19, at 4:00 PM in the Board Room, due to the Thanksgiving Holiday falling on the regular meeting date.
School will dismiss 2 hours early for local schools on November 5, 2015 for Professional Development.
November 11, 2015 is Veteran’s Day and school will not be in session.
The December Board meeting has also been moved to December 17, 2015 at 4:00 PM in the Board Room, due to the Christmas holidays.
The Ashland Council, along with Mayor Larry Fetner, met Monday, Oct. 19 to discuss general city business. The following council members were present: Bobbie Steed, Gail Thompson and Becky Boddie. Zeola Echols and Brad Wolfe were absent.
Chamber Director Tiffany Harrison Young was present to give her monthly briefing of the Chamber activities going on. Mrs. Young reported the very first ” Learn for Life” workshop was held on Oct. 8, 2015. This class was a beginner Excel Class taught by Lisa Runyan, with 7 in attendance. The next workshop will be held on Nov. 14th from 9:30-11:30 am. This session is a self-defense class taught by Tony Tomlin and will take place at First Assembly of Ashland. The “Learn for Life” is a series of workshops provided by the Chamber.
Young stated the Chamber would have a booth at Heritage Day, if anyone wanted to stop by. Young said she & some of the other Board members would be at the Ashland’s Trunk or Treat acting as Judge on Oct 29th and reminded everyone that Anderson’s Bistro ( former High Points Coffeehouse) would hold their grand opening ribbon cutting ceremony the very same night at 5:00 PM. This concluded the Chamber briefing.
Thompson said she had met with a Representative of American Vault about putting a drive-thru window on the left side of the former PNC Bank. Thompson said the representative was unable to give a ballpark figure as to the cost, but it would be less than $15,000.
Thompson also reported they had found an architect, who will work with the city for the interior renovation plans of this building. Thompson went on to explain some of the building changes that would have to take place in detail, such as making sure they were in handicap compliancy, etc.
Thompson neglected to give a cost estimate of this project, but she did say that she didn’t think it was going to cost as much as the ballpark figure the representative was giving because he hadn’t seen the building yet.
Police Chief Joseph Stanford mentioned the graphics were on the new Tahoe now and it was good to go. Stanford said he felt the fully operational and equipped, 2015 Chevy Tahoe, 2WD would be a good asset to the Department.
Stanford also reported he had received a request from Central High Jr Ambassadors had requested to hold a hayride on the night of Trunk or Treat at Piggly Wiggly, with a route that would run around the cemetery. There was brief discussion about this in the form of liabilities.
City Administrator Chelsey Wynn informed everyone that the Mayor and Council members had been invited to an Anti-Litter Presentation to be held at Ashland Elementary on Friday, Oct. 23rd, at 1:45 PM.
Maintenance Supervisor Jeremy Nash gave a detailed report on the many tasks the crew were working on, along with the completed ones, such as pressure washing sidewalks, cemetery and park repairs/maintenance. Nash expressed his appreciation to Mr. James Norred for donating the corn stalks used to decorate the Square. On this note, The Mayor thanked Robin and Chelsey for the festive Fall decorations in front of City Hall.
After approval of the minutes and agenda, the meeting proceeded and all of the following items were approved.
2. Approval of the 2015-16 Budget, which showed a $53,000 increase this year. These budget increases were due to the purchase of a $60,000 tractor, along with the new building payment of the former PNC Bank (soon to be City Hall) of $60,000 per year. Fetner commended Wynn and Catrett for their hard work they put into this budget.
3. Approval to pay Stan Nelson, of Nelson and Company the sum of $4980.00 for Engineering Services on 3rd Avenue culverts.
4. Approval to award Contract 297D1, Replacement of Culverts on 3rd Ave S. to Webb Utilities for $75,550.
5. Approval to expand Court Clerk Robin Catrett’s job description and add the title of Assistant City Clerk.
6. Approval to allow City Clerk Administrator Chelsey Wynn and Court Clerk Robin Catrett to attend training on Procedures for holding Municipal Elections on November 18, 19, 20 and reimburse them for travel expenses.
7. Approval to allow Chief Joseph Stanford to attend Chief’s training on Nov. 5-6th at University of North Alabama and to reimburse him for travel expenses.
8. Approval to Accept low bid of $46,360.00 for roofing repairs for the post office, waterworks building, fire station, concession restrooms, and City Hall.There were three bids altogether but the Low bid came from Jones Roofing.
9. Approval to Re-appoint Gerald Boddie to the position on the Water Board of Directors. Council member Becky Boddie abstained from this vote.
The city agreed to enter into Contract with Clay County Animal Shelter to house any nuisance animals reported at a rate of $500 a month effective immediately upon signing the contract.
The following Resolutions were adopted:
Resolution No: 10-19-01-2015- approving the City of Ashland’s Participation in Severe weather Preparedness Sales Tax Holiday for 2016.
Resolution No: 10-19-02-2015- Adding authorized signer Vicky Shaddix to Ashland Senior Center’s bank account at First State Bank.
Resolution 10-19-03-2015- Approval of 3rd Avenue Project for $75,500.
With no further business, the meeting was adjourned.
Reminder: The City of Ashland’s Trunk or Treat will take place on the Ashland Square from 5-8 PM on Oct. 29th.
The City of Ashland will have a Veteran’s Day program at 10:00 on Nov. 9th at the Ashland City Park. There will be an unveiling of the Mike Beale Pavilion just prior to the Ceremony.
The Lineville City Council met Monday, Oct. 19, 2015 for their regular scheduled bi-monthly session with all members present. The agenda for this meeting was a short one.
Chamber Director Tiffany Harrison Young was present to give her monthly briefing of the Chamber activities going on. Mrs. Young reported the very first ” Learn for Life” workshop was held on Oct. 8, 2015. This class was a beginner Excel Class taught by Lisa Runyan. There were 7 in attendance. The next workshop will be held on Nov. 14th from 9:30-11:30 am. This session is a self-defense class taught by Tony Tomlin and will take place at First Assembly of Ashland. The “Learn for Life” is a series of workshops provided by the Chamber.
Young also discussed the possibility of holding another movie night in December, featuring a Christmas movie, but were waiting to see how the football season goes for the Volunteers. This concluded Young’s briefing.
Council members voted to approve the appointment of Joan Foster to the Library Board. This recommendation, made my Council Member Carolyn Smith, comes after the recent resignation of Mrs. Jordan. The vote was unanimous.
Council members discussed the finalization of details of Heritage Day weekend. This year, Heritage Day falls on Saturday, October, 31st with the Clay County Car Show/Swap Meet the following Sunday, Nov. 1st in the Lineville Park. The Swap Meet is also on Saturday, the 31st as well. This is the biggest weekend of the year for the city,
Also discussed was the upcoming annual Christmas Parade for the city. This event will be held on Tuesday, December 1, 2015 at 6:00 PM. This year’s Grand Marshal will be Meg McGuffin, Miss Alabama 2015. McGuffin placed 4th Runner-Up in the 2016 Miss America pageant.
Reminder: Halloween will be recognized in downtown Lineville on Thursday, Oct. 29 from 5:00-7:00 PM. Several businesses will welcome trick-or- treaters during this time.
This concluded the agenda. With no further business, the meeting was adjourned.